Your meeting should spark great ideas and not feel like a chore. Hosting in a professional, fully equipped meeting room can make all the difference. At Workspace Atlantic in Bayers Lake, we provide everything you need to set the stage for a productive and engaging session with your team.
What's Included in our Meeting Rooms
Our meeting rooms are designed with productivity in mind. Here’s what you’ll have access to when you book with us:
Modern Teleconferencing Equipment: Perfect for hybrid meetings with remote attendees.
High-Speed Wi-Fi: Ensure seamless connectivity for presentations and live demonstrations.
Ergonomic Seating: Keep your team comfortable for longer sessions.
Smart TVs: Ideal for brainstorming sessions and visual planning.
Presentation Screens: Showcase your ideas in high resolution.
Access to Printing Services: Handle last-minute changes to handouts with ease.
Catering Options: Keep everyone energized with snacks, coffee, and tea.
Included Parking: Make arriving stress-free for your attendees.
Checklist: What to Bring to Your Meeting
While our meeting rooms are well-equipped, preparation is key to ensuring a smooth and productive session. Use this checklist to make sure you have everything you need:
Presentation Supplies
Laptop or USB for presentation files
Handouts or printed materials for participants
Backup cables like laptop charges
Engagement Tools
Sticky notes, markers, and pens for brainstorming or workshops
Polling software or engagement apps to gather feedback in real-time
Props or physical samples, if relevant to your meeting topic
Personal Essentials
Water bottle to stay hydrated
Snacks or energy bars
Layered comfortable clothing to adjust to room temperature
Tips for Keeping Your Meeting Interactive and Engaging
1. Start with a Clear Agenda
Before the meeting, send out a detailed timeline so participants know what to expect.
2. Use Visual Aids
Leverage the whiteboards and screens available in the meeting room. Videos and animated slides help clarify ideas and make the content more engaging.
3. Incorporate Breaks
Schedule a 10 minute break every hour to keep attendees refreshed and attentive. Use these for networking and coffee refills.
4. Provide Snacks and Drinks
Our catering options through Hobson’s Lake Cafe make it easy to keep your team fueled. Offer coffee, tea, and snacks to maintain energy levels throughout the day.
5. Encourage Participation
Foster a collaborative atmosphere by inviting input from all participants. Use open-ended questions or small breakout rooms to engage everyone.
6. Use Technology Wisely
Make use of the teleconferencing tools for hybrid meetings, but avoid tech overload. Ensure all devices and software are tested before the meeting starts.
7. End with Clear Action Items
Summarize key takeaways and assign actionable tasks to participants. This ensures your meeting concludes with a clear direction for everyone.
Final Thoughts: Planning Makes Perfect
Hosting a productive meeting doesn’t have to be stressful. With our meeting rooms, you’re equipped with the tools and amenities needed for a successful experience.
Whether you’re pitching to clients, training your team, or brainstorming your next big idea, we provide the perfect space for your success. Contact us at [email protected] or by calling (902) 407-5009 to book a tour of your next meeting room, private office, virtual office, or co-working space.
